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Tips
Ingredients tips
Use Inventory / Ingredients to scan what you have and what needs attention. Open any row for the full ingredient detail page to edit the record, record purchases, and see where that ingredient is used in builds and products.
Start here
Ways to update ingredients
You can update ingredients a few different ways depending on the job. Do not use this page for packaging, labels, finished goods, or living inventory. Use the matching inventory tab instead.
Add Inventory: Create a new ingredient or update stock manually.
CSV import: Use for bulk setup, cleanup, or large updates.
Shopping lists: Plan what to buy, then receive the purchase to update stock.
Receipt parsing: Upload a receipt, confirm matches, and update quantities and costs.
Ingredient detail page
Everything on one page
Ingredient detail brings name, category, how quantities display, supplier, storage, demand from linked products, alerts, notes, thumbnail, purchases, movement history, and usage into one place. Record purchase and Adjust / Correct stay in the header when you need them.
Setup Required on new ingredients
When you create a new ingredient, the detail page shows a red Setup Required notice and outlines the required fields. Fill name, category, and tracking unit, then press Save changes. Highlights clear once the record saves with the required values.
Item name: Try to use a common name you would see if you purchased this from a store.
Category: What would you categorize this item under?
Show inventory as: You can change this view any time you like. What unit type would you prefer to see? This is a visual change only.
Supplier: Who did you most recently buy this from?
Storage location: Do you have a specific place at your shop where this is stored?
Demand from linked products: What is the ideal amount of these items to have stored on hand?
Low stock alert: Turn alerts on or off for this item. You can set an optional low stock threshold if you want a custom alert level.
Notes: This is a great place to store internal notes for you and your team.
Reading the table
Summary cards
The cards at the top show the health of your ingredient inventory.
Total Items: Total ingredient records being tracked.
Needs Action: Ingredients with low stock, missing cost, no supplier, or other warnings.
Stock Value: Estimated value of your current ingredient stock.
Shopping Needed: Items likely ready to reorder.
Unused 30 Days: Ingredients that have not been used recently.
Alert filters
Use these chips to quickly find ingredients that need attention.
Running Low: Stock is near or below its reorder target.
Out of Stock: Quantity is zero or unavailable.
Needs Care: Items that need special attention on this view.
No Supplier: No supplier is attached, which can weaken shopping lists.
Missing Cost: No cost history is available, so margins may be unreliable.
Price Drift: The latest purchase cost changed compared to the previous purchase.
Not Used 30 Days: Ingredient has not been used recently and may need review.
Key table fields
These columns map to what you see in the ingredients table.
Item: Ingredient name, image, and quick metadata.
Type / Category: How the ingredient is grouped.
Stock Health: Warnings like No Supplier, Missing Cost, Low, or Ready.
On Hand: Current amount available before future purchases.
Unit: The unit used to display and adjust the ingredient.
Average Cost: Current cost estimate based on purchase history.
Supplier: Where you normally buy the ingredient.
Reorder Target: The amount you prefer to keep on hand.
Open a row for quick actions
Use the arrow beside an ingredient to expand the row and see a quick snapshot without leaving the page.
On hand: Same meaning as the table when expanded.
Average cost: Same meaning as the table when expanded.
Supplier: Same meaning as the table when expanded.
Open detail: Open the full ingredient detail page with purchases and usage.
Add stock: Increase quantity when stock goes up.
Use / adjust: Decrease or correct quantity when stock goes down.
Columns
Use Columns to show or hide less common fields.
Added date: When the ingredient was created.
Last cost: Most recent purchase cost.
Price drift: Change from the previous purchase cost.
Expires: Expiration date if tracked.
Add and update
Add stock vs Use / adjust
Use Add stock when inventory increases. Use Use / adjust when inventory decreases or needs correction. If the stock came from a shopping trip, it is usually better to update it through a completed shopping list or receipt parse.
Add stock: Starting stock, purchases, or inventory added manually.
Use / adjust: Waste, corrections, production use, shrinkage, or manual count changes.
Shopping and receiving
Generate shopping list
Use Generate Shopping List to pull low or out of stock ingredients into a new shopping list. Shopping lists work best as a receiving workflow. After you buy items, confirm what you purchased so inventory updates correctly.
Out of stock: Adds ingredients with no usable stock.
Running low: Adds ingredients near or below target.
Blank list: Starts a shopping list from scratch.
Completing the list: Can update ingredient quantities and costs when you finish receiving.
Cleanup tools
Saved views
Saved views let you keep useful filter and column combinations. Examples: low stock ingredients, missing cost cleanup, no supplier cleanup, baking staples, spices, a Costco run, or market prep.
Export
Export sends the current Ingredients view to a file. Use it to audit inventory, clean up data in a spreadsheet, share a snapshot, or prepare for bulk updates. Exporting does not change live inventory.
Cost and supplier cleanup
Missing costs and missing suppliers make planning less accurate.
Missing cost: Margins and stock value may be wrong.
No supplier: Shopping lists may be less useful.
Price drift: Helps you spot cost changes before they surprise you.
Clean supplier names: Helps prevent duplicate vendor records.
Best practices
Small habits keep this page trustworthy.
Names: Keep ingredient names simple and consistent.
Categories: Use categories and subcategories to make filtering easier.
Reorder targets: Set demand from linked products for ingredients you use often.
Suppliers: Add suppliers for anything you reorder regularly.
Purchases: Use receipt parsing or shopping list receiving when updating real purchases.
Alerts: Review Missing Cost and No Supplier regularly.
Bulk edits: Use CSV import for large updates instead of editing many rows one by one.
Help & community
Guides for Ingredient inventory and discussions with other vendors about Ingredient stock and sourcing.
Questions for Cravendor?
Open the Cravendor chat button in the corner of the screen for in-app help, or use your inbox for customer threads.